Careers

Careers

Our people are the reason
for our business success.

Together with the team, we can achieve the impossible

KG Foundations (P) Limited is a Chennai-based company with a strict discipline for quality and service. KG has completed
over 180 residential and commercial projects in Chennai & Cochin over the past 43 years.

KG is on an accelerated program to restructure and professionalize the company. Dynamic and self-motivated candidates
will have the opportunity to be on a fast-track course for exciting career growth.

If you are interested in joining the amazing KG workforce, send across your latest resume to careers@kgbuilders.com
we will contact you when there are suitable vacancies.

Current Openings

Sales

Sales Manager

Experience: 5 – 10 yrs relevant experience in Real Estate

Job Location: Chennai

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Sales Executive/Sr Sales Executive/Trainee

Experience: 5 – 10 yrs relevant experience in Real Estate

Job Location: Chennai

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Sales Executive/Sr Sales Executive/Sales Manager

Experience:2 – 7 years relevant experience in Real Estate

Job Location: Chennai

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CRM

Customer Relationship Manager (preferably Male Candidates)

Experience: 7– 10 Years in CRM Activities of Residential / High Rise Buildings

Industry : Real Estate / Property

Education: Any Degree

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CRM Executive

Experience:2– 5 Years

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CRM Executive / Sr. CRM Executive / Customer support

Experience:3 – 5 years

CRM Sales Coordinator

Experience:1-5 years

Job Location: Chennai

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ADMIN

Front Office Manager

Experience:2-6 years

Job Location: Chennai

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Executive Assistant To Director

Experience:5 – 10 years

Education:MBA graduate preferably from Civil Engineering Background

Job Location: Chennai

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MARKETING

MIS Executive

Responsibilities and Duties:
– Fast typing skills.
– Good excel knowledge.

Experience:
– Minimum 1 to 2 years of Experience

Job Location: Chennai

Telecalling

Responsibilities and Duties:
– Contacting cold leads, understand their requirements and pitch the projects which will solve their need.
– Nurturing the lead and make them visit the site
– Follow up with the lead and collect feedback

Experience:
– Good conversational and presentation skills in English and Tamil
– 1 to 2 years of real estate calling experience will be beneficial

Job Location: Chennai

Marketing Executive

Experience:1 – 3 years

Job Location: Chennai

Marketing Executive

Experience:1 – 2 years

Job Location: Chennai

Telecallers / Trainee

Experience:1 – 3 years

Job Location: Chennai

Lead Managers / Telecalling manager

Experience:3 – 5 years

Job Location: Chennai

Digital Marketing Manager / Executive – Real Estate

Experience:minimum 3 – 7 years

Job Location: Chennai

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For Job Description

DGM/GM Marketing/Marketing Head

Experience:10 – 12 years

Job Title: Marketing Head

Educational Qualifications: MBA Marketing

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Telecalling Executive

Experience:1 – 5 years

Job Location: Chennai

Age: 18 – 35 years

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For Job Description

ACCOUNTS & FINANCES

Accounts Executive / Sr. Accounts Executive

Experience: 3– 5 Years in Accounts & Finance Department

Industry: Real Estate / Property

Education:BCom / MCom

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For Job Description

Accounting Manager

Experience:6 – 12 Years

PURCHASE & STORES

Store Keeper / Sr. Storekeeper

Experience:5 Years (min) in Stores Department of Residential / High Rise Buildings

Industry: Real Estate / Propert

Education: Any Degree

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For Job Description

Stores Manager / Sr. Stores Manager

Experience:8 – 12 Years (min) in Stores Department of Residential / High Rise Buildings

Purchase executive / Sr. Purchase Executive

Experience:5 Years minimum

FACILITY MANAGEMENT SERVICES

Facility Management Executive

Experience:5 Years minimum

Facility Manager

Experience:3 – 8 Years

Job LocationChennai

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SITE MANAGEMENT

Project Engineer (Interiors)

Experience:3 Years minimum

Project manager

Experience:12 Years minimum

DESIGN / ARCHITECTURAL SERVICES

Drafts Person / Junior Architect

Experience:5 Years minimum

CONTRACTS & QS

QS Executive / Bills Manager

Experience: 5 Years minimum

Job Location: Chennai

Contracts Manager

Experience: 10 – 15 years must be BE (Civil) in similar capacity with a real estate developer.

Job Location: Chennai

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BUSINESS DEVELOPMENT / LAND

Vice President

Experience: 8 – 13 years

Ideal Candidate will be in similar capacity with 12 to 20 years experience from a leading Real Estate background.

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GRAPHIC DESIGNER

Graphic Designer

Experience:2-3 Years

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PROJECTS

Executive Chief Engineer

Experience: 20+ Years (residential & commercial buildings)

Education Qualifications:
-B.E/B.Tech in civil engineering
-Further qualifications in Materials Procurement and Project Management.
-Masters in Civil Engineering /Business will be considered an added advantage.
-Familiarity of ERP / and ISO: 9001 systems in a real estate company is a preferred.
-Must have thorough knowledge of NBC for construction of residential & commercial buildings.
-Must have working knowledge of CMDA / DTCP rules.
-Sound computing knowledge and CAD proficiency is required.

Personal Qualifications:
-Prefer Male in the age group of 40 to 45 years in excellent health.
-Must have strong English and communication skills.
-Pleasant personality with ability to manage investors, customers, labor contractors, equipment vendors, Government agencies and site personnel is required.
-Must have entrepreneurial spirit with a strong affinity for system-based efficiency and commitment to follow through on the Management’s mandates.
-Must be willing to travel through India
-Must be personable in nature and professional in attire.

Duration: The ECE role is for a minimum 3-year contract.

Reporting: The candidate will report directly to the VP / Management.

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For Job Description

Regional Construction Manager / Chief Engineer

Experience: 15-20 Years (residential & commercial buildings)

Education Qualifications:
-B.E/B.Tech in civil engineering
-Further qualifications in Materials Procurement and Project Management.
-Masters in Civil Engineering /Business will be considered an added advantage.
-Familiarity of ERP / and ISO: 9001 systems in a real estate company is a preferred.
-Must have thorough knowledge of NBC for construction of residential & commercial buildings.
-Must have working knowledge of CMDA / DTCP rules.
-Sound computing knowledge and CAD proficiency is required.

Personal Qualifications:
-Prefer Male in the age group of 38 to 45 years in excellent health.
-Must have strong English and communication skills.
-Pleasant personality with ability to manage investors, customers, labor contractors, equipment vendors, Government agencies and site personnel is required.
-Must have entrepreneurial spirit with a strong affinity for system-based efficiency and commitment to follow through on the Management’s mandates.
-Must be willing to travel through India
-Must be personable in nature and professional in attire.

Duration: The CE role is for a minimum 5-year contract.

Reporting: The candidate will report directly to the VP / Management.

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For Job Description

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Disclaimer

The information contained in this website has been prepared for general guidance purposes only and is exclusively the property of KG Foundations. All efforts have been made to ensure accuracy of the information provided. All plans, specifications, designs and elevations mentioned in this website are for representational purposes only, and are subject to change. The company, its associated companies, the management and / or its employees, will not be liable to claims based on inaccuracies in the given information. It is the user's responsibility to seek appropriate advice regarding the information made available. Please note that by sharing any of your contact details on the website, you are authorising KG Foundations to provide information on our projects over Calls, SMS & Emails. To find out more about our projects, please get in touch with us.

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Job Description:

The candidate must be capable of handling end-to-end construction execution of multiple projects at multiple locations as well as large-scale residential projects. The candidate will handle the day to day operations of the Project Execution Teams and coordinate with the supporting teams as follows:
Project Execution & Contractor / Labour Management:
Candidate has to ensure that all projects are progressing as per the schedule / quality standards and budget by mobilizing his in-house team / manpower / materials. Candidate must be well networked and have the ability to source contractors / labour and run projects on a contract / muster / labour basis. Sound working knowledge of contract rates / labour sources, rates, labour management and related statutory requirements is a must. Planning, estimation and budgeting for residential project is critical.
Project Planning & Construction Execution:
Coordinate with all consultants in preparation of concept and working drawings in accordance with market requirements and statutory compliances. The candidate will also liaison with Government agencies to ensure adherence to regulations. Candidate will need to be able to prepare bills of quantities, create a working budget, and put together a project management plan and team. The candidate will also have to meet with all suppliers to finalize specifications and rates. Tenders to be floated for construction. Contractors to be signed up and construction to commence within scheduled period. Material purchases to be monitored. Timely completion, budget adherence and quality in construction of each and every building site to be monitored and managed. Daily monitoring and reporting will be required. Daily site visits will be required.
Contracts, QS & Procurement:
Candidate must have strong exposure in the procurements and contracting. He should be conversant with procurement/contract conditions, tenders, negotiations, estimate, costing and billing, I.S. Mode of measurements, etc. He should be able to prepare and monitor quantities for large-scale projects. He should be able to coordinate with architects, engineers, builders, contractors and suppliers. Should have complete knowledge of the Purchase, general contract, trade contract and subcontract documents.
Contract Management & Cost Controls:
Contribute to Project Objectives through the effective development, negotiation and review of the contract management essential for the successful operations of the project Prepare Preliminary Estimates, Cost Plans, Feasibility Studies and Detailed Project Reports (DPRs) and Budgets. Prepare, issue and review all Tender Documentation – Request for Proposals (RFPs) in line with the Project Brief. Conduct negotiations, assess competitive tenders and recommend and assign contractors, suppliers and vendors. Management of all the contractors, vendors and suppliers in accordance with executed documents and monitoring them on the various parameters for performance. Perform a costing analysis across every project on a quarterly basis. Prepare costing reports and monitoring same effectively and in a timely fashion. Working jointly with the Finance team to plan project finances, schedules and deliveries on a monthly basis / cash flow basis.
Liasoning with Government / Statutory Agencies:
Prepare the drawings and applications as per Statutory rules and regulations for plan approvals, occupancy certificates etc. Liaison with the various Governmental departments’ clearances.
Customer Interface:
Ensure continuous interface with the sales & marketing team and end-customers to ensure customer delight. Resolve customer issues, extra amenities and snags on time as per the company policies.
General Administration:
The candidate will be entrusted with the overall administration responsibilities of the engineering department and creating a dynamic working environment for the engineering employees to work and grow.
Entrepreneurial:
Candidate must be entrepreneurial spirited to create standardized systems for smooth execution of projects as per Indian laws, working environment and culture.
Communication & Reporting:
Candidate must have strong written, spoken and comprehension skills in both, English and Tamil. Must be able to effectively communicate across all cadres. Must be able to establish a reporting system from the first day itself across all project parameters of quantity, cost and time schedules. Must be able to effectively interface with all departments for the smooth functioning and flow of information, budgets and reports.

Job Description:

The candidate must be capable of handling end-to-end construction execution of multiple projects at multiple locations as well as large-scale residential projects. The candidate will handle the day to day operations of the Project Execution Teams and coordinate with the supporting teams as follows:
Project Execution & Contractor / Labour Management:
Candidate has to ensure that all projects are progressing as per the schedule / quality standards and budget by mobilizing his in-house team / manpower / materials. Candidate must be well networked and have the ability to source contractors / labour and run projects on a contract / muster / labour basis. Sound working knowledge of contract rates / labour sources, rates, labour management and related statutory requirements is a must. Planning, estimation and budgeting for residential project is critical.
Project Planning & Construction Execution:
Coordinate with all consultants in preparation of concept and working drawings in accordance with market requirements and statutory compliances. The candidate will also liaison with Government agencies to ensure adherence to regulations.Candidate will need to be able to prepare bills of quantities, create a working budget, and put together a project management plan and team. The candidate will also have to meet with all suppliers to finalize specifications and rates. Tenders to be floated for construction. Contractors to be signed up and construction to commence within scheduled period. Material purchases to be monitored. Timely completion, budget adherence and quality in construction of each and every building site to be monitored and managed. Daily monitoring and reporting will be required. Daily site visits will be required.
Contracts, QS & Procurement:
Candidate must have strong exposure in the procurements and contracting. He should be conversant with procurement/contract conditions, tenders, negotiations, estimate, costing and billing, I.S. Mode of measurements, etc. He should be able to prepare and monitor quantities for large-scale projects. He should be able to coordinate with architects, engineers, builders, contractors and suppliers. Should have complete knowledge of the Purchase, general contract, trade contract and subcontract documents.
Contract Management & Cost Controls:
Contribute to Project Objectives through the effective development, negotiation and review of the contract management essential for the successful operations of the project Prepare Preliminary Estimates, Cost Plans, Feasibility Studies and Detailed Project Reports (DPRs) and Budgets. Prepare, issue and review all Tender Documentation – Request for Proposals (RFPs) in line with the Project Brief. Conduct negotiations, assess competitive tenders and recommend and assign contractors, suppliers and vendors. Management of all the contractors, vendors and suppliers in accordance with executed documents and monitoring them on the various parameters for performance.Perform a costing analysis across every project on a quarterly basis. Prepare costing reports and monitoring same effectively and in a timely fashion. Working jointly with the Finance team to plan project finances, schedules and deliveries on a monthly basis / cash flow basis.
Liasoning with Government / Statutory Agencies:
Prepare the drawings and applications as per Statutory rules and regulations for plan approvals, occupancy certificates etc. Liaison with the various Governmental departments’ clearances.
Customer Interface:
Ensure continuous interface with the sales & marketing team and end-customers to ensure customer delight. Resolve customer issues, extra amenities and snags on time as per the company policies.
General Administration:
The candidate will be entrusted with the overall administration responsibilities of the engineering department and creating a dynamic working environment for the engineering employees to work and grow.
Entrepreneurial:
Candidate must be entrepreneurial spirited to create standardized systems for smooth execution of projects as per Indian laws, working environment and culture.
Construction
Communication & Reporting:
Candidate must have strong written, spoken and comprehension skills in both, English and Tamil. Must be able to effectively communicate across all cadres.Must be able to establish a reporting system from the first day itself across all project parameters of quantity, cost and time schedules. Must be able to effectively interface with all departments for the smooth functioning and flow of information, budgets and reports.

Job Description

Overall in charge of marketing strategy and business growth in sales, through marketing efforts. Must have sound knowledge for digital marketing and significant experience in a real estate builders office in innovative pre-launches, launch and post launch sales of flats and offices.

Understand real estate markets, sales prices, marketing strategy of competitors and current market trends to define and implement marketing strategies for sales of flats for the company.
Generate leads through various digital, print and AV mediums.
Oversee and implement the marketing activities for pre-sales, launch and post-launch of projects.
Oversee the marketing, pre-sales and tele-marketing teams.
Coordinate with the various digital marketing agencies; design agencies; publications; PR vendors; media vendors; banks; channel partners etc to prepare and execute various marketing strategies for the company.
Prepare marketing budgets along with implementation schedule and provide regular MIS reports.
Monitor marketing program viz. digital marketing, Email promotion, SMS, phone calls, print, TV, radio, banks, channel partners, BTL, outdoor hoardings, overseas marketing, property fairs etc.
Create an in-house digital marketing team.
Must be able to strategize and create online content for effective digital marketing and monitor online marketing data analytics for optimum online presence and lead generation.
Manage the entire marketing process in all aspects to aid in sales, corporate brand identity and PR for the company.

Candidate Profile & Skill Sets

B.Com Graduate in Marketing / MBA Marketing
Male: Aged 30 - 35 years
Must have in-depth knowledge of the real estate industry and min 5 years experience in a Builders office
Must have first-hand knowledge of digital marketing in all aspects and min. 2 years experience in digital marketing
English medium schooled from 1st to 12th standard
Excellent English written, spoken, presentation and comprehension / communication skills
Must be an excellent negotiator with an attention to detail
Must be able to make presentations to internal and external clients
Excellent Excel Skills with complex spreadsheets creation and data analyzing skills
Competent in computing skills - MS Office Suite, Internet Explorer, PPP, Internet Browsing, google analytics
Must have min. 2 years experience in marketing in an advertising agency or in marketing role
Must have travelled abroad and set up sales offices, channel partner teams and sales teams.
Must be entrepreneurial in nature, highly self-motivated and results oriented
Smartly attired, pleasant personality & amiable person
Communication Skills
Excellent English written, spoken and comprehension / communication skills

Roles and Responsibilities

Keep available descriptive pamphlets/brochures and all sale drawings handy.
Know location advantages of all KG projects including schools, colleges, transportation, supermarkets, major corporate and software companies in the area etc and Know amenities provided at all of KG projects.
Know floor plan and layout of every flat/shop/office/plot and Understanding of percentage of common areas that are added to the built-up area (as per the sales calculation) is imperative.
Understanding Vaastu features of the building and the particular flat/shop/office/plot of interest to the purchaser is very important.
Know the car parking, private terrace, private garden details that are sold and those that are available.
Know price details including registration, MES, water charges, parking and sales tax charges. In order to know this, pricing charts corresponding to areas should be prepared for easy reference including all of the above charges. You should also keep handy all prices for additional area or facilities that are requested by customers and You must use your discretion in preparing the customers instalment payment schedule for instance, for a building that is 75% complete then the initial payment amount collected must be equivalent to at least 80% of total payments.
Know stage of construction/dates of completion. You must visit the site periodically so that you are aware of the colour of fittings, stage of completion of building and each flat.
Know water availability at all KG projects. If available, Kings Institute Certification must be shown for the quality of water.
Know stage of CMDA approval & explanation of procedures.
Know lowest loan rates available in the market, loan EMI calculations & procedures.
Maintain very good relations with all banking and financial institutions and strive to develop new relations with banks for tie-up in Advertising and marketing schemes for KG projects. Any and all of their requirements should be met without undue delay. To perform this function efficiently you should be contact with the said lending organisations, note the contact names of their important executive and make yourself an expert in their procedures, forms etc.
Ensure that major lending organisations, banks and financial institutions include KG as an approved builder so that our customers can process their loans with greatest ease.
Responsible for working with advertising and marketing agencies in preparation, editing and presentation of KG advertisements in various newspapers, journals etc.
Read all sale agreements and be very knowledgeable in all its contents and you must prepare before hand the Builders Agreement and U D S Sale Deeds duly verified so as to have them ready at a moments notice. You will also constantly keep updated with the Government guideline values to prepare the Builders Agreements and U D S Sale Deeds to suit the customer.
You will be responsible for preparation of U D S registration documents, co-ordinating with purchasers for registration and the actual registration of the U D S documents.
Sufficient quantity of stationery relevant for the section such as prescribed receipt forms, State Govt. sheets, non-judicial stamp papers, green bond sheets, plastic KG folders and all other necessary documents to aid in your sales work should always be in stock.
You must also have read all legal opinion sets for each project and be conversant with the details. Sufficient copies must also be kept ready for distribution to customers while ensuring that one Master copy is kept safely in the office at all times. It is also your responsibility to obtain Encumbrance Certificate (EC) for each project and kept in file for giving to the customer on demand at a moments notice.
You must be aware of competitor builder projects, pricing, location, specification, amenities and reputation. You must also be aware of different kinds of advertisement and marketing done by competitor builders. You must visit competitor builder projects periodically to understand their quality and features offered for comparison with KG projects. You must build a file of all important ads from competitor builders and Government organizations pertaining to the building field and give as a model for the reference of KG.
Must be able to answer all the customer queries honestly and in a professional manner. You must follow up with customers in obtaining outstanding payments and payments for any/all extra amenities requested from KG. In addition, follow-up must also be done with Site Engineers to
Make sure that the extra amenities requested by the customers have been completed. You must develop a good rapport with the customers and understand all their needs.
You shall build a file for each customer you are handling, wherein you will include copies of all agreements, receipts, correspondence with the customer etc. for efficient handling.
You shall generally maintain secrecy about the matters you deal with and avoid talking unnecessarily about unwanted details to people outside.
You shall avoid arguments with the customers and never lose temper even if the customer is wrong.
26. After sales service is very important and you shall strive to satisfy the customers by informing the concerned field staff in attending to their complaints after sales to their satisfaction.
You will be responsible for collection of outstanding payments for all flats sold by you. You will be required to bring to the notice of the management at any and all delinquencies in payment.
You shall be very vigilant in issuing receipts and make sure that the collections are immediately deposited and not misplaced or forgotten.
You should prepare monthly projections of collections to be made and prepare a variance report on the budgeted collection and the actual collection and make out a note of drawbacks, if any.
It is possible that you may not be available at certain junctures of which you should make a general arrangement with another colleague to attend to sales calls or any other matter pertaining to sales as an interim arrangement.
You shall keep the Agreements and Sale Deeds executed or registered in perfect order and safe custody and keep a record of the same with utmost responsibility.
You will co-ordinate every week with site staff to monitor the coming and goings of visitors of our flats at all projects. It is your responsibility to inform the site supervisors/Engineers/watchmen of the dates of our advertisements so that they are vigilant to show visitors the sample flats and maintain a register for your follow-up
You shall not work in water-tight compartments and you should cheerfully be ready to attend to other matters pertaining to the office including outdoor work for which you have agreed to use your own vehicle.
You shall in general keep the matters coming to you during the work in confidence and shall not divulge the same.

Required Candidate profile

Graduate / freshers
Male / Female
Min. 3 yrs exp. in a reputed Builders Office in residential / commercial sales
English medium schooled from 1st to 12th standard
Excellent English written, spoken and comprehension / communication skills. Tamil & Hindi spoken and comprehension skills will be an added advantage.
Competent in computing skills - MS Office, PPP, ERP
Must be entrepreneurial in nature and highly self-motivated
Smartly attired, pleasant personality & amiable person
Must be outgoing and relationship-oriented
Honesty and Integrity of character required
Ambitious and self-driven candidates preferred
Must be able to SELL!

Perks and Benefits

Incentives and other standard industry perks apply

Responsibilities for Contract Manager

Draft and revise a variety of contracts with customers
Ensure the organization's internal contract documents are accurate and well maintained
Meet with customers to discuss both legal and business matters
Provide advice and guidance to the different teams relating to contract generation
Maintain excellent working relationships with clients to ensure their needs are met
Create, prepare, review and edit all contracts
Provide support and advice on new potential businesses opportunities
Identify opportunities to improve business processes and devise plans to implement these changes

Qualifications for Contract Manager

Demonstrate a solid understanding of legal terminology
Comfortable working as part of a multidimensional team
Exemplify a strong attention to detail
Possesses superior organizational skills and the ability to manage multiple projects with shifting deadlines
Must have strong computer skills and knowledge of common programs such as Microsoft Office and G Suite
Previous experience working with contract regulations the related laws is strongly preferred
Must possess excellent written and oral communication skills
Capable of professionally managing confidential information
Exemplify creative problem solving abilities

The duties of a contracts manager may include:

Preparing tenders for clients and commercial bids to help bring in new business
Developing and presenting project proposals
Meeting with clients to find out their requirements
Producing plans and estimating budgets and timescales
Discussing, drafting, reviewing and negotiating the terms of business contracts
Agreeing budgets and timescales with the clients
Managing construction schedules and budgets
Dealing with any unexpected costs
Attending site meetings to monitor progress
Acting as the main point of contact for clients, site and project managers
Working with third parties to ensure that everyone understands their roles and responsibilities
Making sure construction projects meet agreed technical standards
Liaising with technical and financial staff, sub-contractors, legal teams and the clients own representatives
Overseeing invoicing at the end of a project
Working on-site and in an office.

Duties Relating to site :

1.Material Indent Process

On receipt of indent from the project in charge, the site material request (MR) is raised through the ERP to purchase department, after verifying the existing stock, by stores in charge.
The material indent should clearly mention the entire material specification (including the brand, grade, color, size, dimension) quantity, and required date. The date mentioning immediate will not be accepted by the purchase department for processing.
Minimum stock of material, defined is maintained by the stores in charge along with the lead time requirement of such material furnished by the Purchase department. In case of Bulk Materials to ensure that ONE Month stock is available at site.
On becoming the stock level below the minimum level, the intent needs to be raised, after getting approval from the project in charge.
If the Material item has not captured in the ERP already, or any new material items identified for the project will be added in the material tree with the help of Purchase before making an intend.

2.Material receipt process.

The stores in charge on receipt of the material, verify the delivery challan and purchase order for the correctness and verify the purchased material at par with the purchase order for the quantity and Date / time of delivery.
The quality of the material purchased is verified by the quality in charges of the respective activities, viz civil, electrical, plumbing, HVAC etc., @ the time of receipt of material and material acceptance. Rejection will be done based on QC feedback. Once the verification of the incoming material is done, the delivery challan with Site Material Receipt (SMR) details dispatched to purchase department for further process, within the time frame of 48 hours from the clearance of quality check. The SMR has to be signed by project in charge and quality person (QC if available) in charge.
In case of any discrepancy in materials (in terms of quality quantity) the same is communicated to purchase department on same day.
The items are placed in the designated lock and key place immediately after the clearance by the quality in charge.
The arrangement of the material should be in such a way that proper identity and traceability established for easy retrievability.
The stock register of the project is updated then and there the stock is cleared by the quality in charge and words and numeric legible and readable.
If any unintended items arriving in the project with the top management approval, will be regularized after making an entry in the material tree by Purchase.
After the approval of Projects G.M. Stock register for such items also maintained updated. Inter site transfer of the material is captured through ERP or manually maintained registers and stock registers updated accordingly.
Inter site transfers are routed through purchase department, to have better control over the bill of quantity, after getting approval.

3.Material Issue Process

Material Issue slip to maintain for each contractor wise/block wise / activity wise, in order to establish the easy reconciliation.
Each Issue slip book should be mentioned with the Contractor name, Block Name (WBG), Activity undertaken and the serial numbers provided should be maintained in Hard/Softcopy.
Before issue of any material, the clearance from the Supervisor/engineer/Project in charge, for the conformity of the requirement material needs to be established.
The consumption/status of the already issued material needs to be ascertained before issuing any material and comment on the same in the Material Request Slip.
The signature of material receiving personnel is obtained in the material issue slip.
The excess quantity if any issued for the day activities will be kept by the said contractor. In case of requirement within 2 days else to be returned to store.
Materials stock to update with the material Issue slips for the day then and there.
The bulk material issues like sand and aggregate is done as against the material clearance by the quality in charges to the contractor concerned directly for the quantity received.
Those activities, for which the materials have been taken out of the site, the exact weight/count of the materials needs to be done and recorded in the issue slip or issue for production/receipt from production in ERP for the reconciliation while returning the materials to the site. Any discrepancy in weight/count needs to bring to notice of the project in charge.

4.Reconciliation of stock material

Weekly once, preferably week end day, reconciliation is being taken with the help the supervisor/engineer, for materials issued to various activities.
Month end stock report needs to be submitted to HO with the pending material indent report.
Unannounced random verification of the material stock is done by project incharge once in a month, which is recorded.
Physical verification of all the items to be done and updated once in three months, by stopping the regular stores activities on the week end after getting consent from the project incharge.

5.Material Receipt of Specified Items

Materials such as Transformers, DG set, Chillers, STP, MV Panel Lift, Pumps & Motors, Distribution Boards, and any other major equipments delivered by the vendors, needs to be inspected by the indenting department within 24 hours, of delivery of such items in site.
The stock register needs to be updated as per the delivery challan content, in the presence of indenting department and obtain authenticated signatory.
The detailed stock has to be taken in the presence of the specialist contractor/consultant and the indenting department personnel at the time of starting of the activity Confirm the receipt of the entire materials as per the checklist if any maintained.
Make detailed item wise entry in the stock register.
Obtain authenticated signatory from all concerned for the entry made for the received items only.
The site material receipt may be forwarded to HO for the received materials only. Any issue in the material receipt needs to be sorted out with Project incharge before clearing for the payment to HO.
The received materials needs to be stored with proper identity and traceability and in more secured manner, as described by the vendors.

Material Issue of specified Items:

Materials such as Transformers, DG Set, Chillers, STP, MV Panel, Lift, Pumps & Motors, Distribution Boards, and any other major equipments from the stock register needs to be issued to the specialist contractor, upon starting of such activity.
The entire material received on that category needs to be issued to the contractor in one lot, in the presence of the intending department.
Confirmation on issue of entire material to the contractor needs to be obtained through authenticated signatory from contractor concerned and indenting department.

Transfer of Excess Materials:

The excess materials if any lying in the site should be notified to the purchase department with the details of the item and quantity immediately, if the concerned activity has completed, in all respects. This information has to be authenticated by the project in charge, for transfer of such materials.

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